In 2014, the Town was awarded a grant from the Florida Department of Transportation (“FDOT”) through the Local Agency Program (“LAP”) for a greenway trail along the east side of Miami Lakeway North/South between Miami Lakes K-8 and Miami Lakes Middle Schools. Design for this project included a meandering trail for bicyclists and pedestrians with high emphasis crosswalks and bollards to provide additional caution and limit access to motorized vehicles.

The Town received its recertification for LAP projects in February 2017, allowing the Town to perform all associated activities of the Federal-Aid Highway Program (“FHWA”), including, but not limited to, Title VI compliance, ADA compliance, grant management and fiscal accountability, procurement of professional service and construction administration in adherence to all federal and state requirements. This certification provides the Town access to federal monies through the LAP to fund local roadway improvement projects. LAP projects require compliance with federal law, which, among other things, requires the Town to utilize an FDOT approved construction engineering and inspection consultant to provide construction administration in accordance with LAP regulatory requirements.

Under Contract 2018-09, Miscellaneous CEI Services, the Town may issue work orders for project specific construction engineering and inspection services on an as-needed basis for current and future projects, especially those projects utilizing federal funds.

The Town awarded a construction contract for this project to Star Paving Corp at the March 2018 Town Council Meeting. Before construction may commence, the Town must secure CEI services to ensure construction proceeds in accordance with federal regulation. Pursuant to Contract 2018-09, the Town requested a Work Order Proposal from R.J. Behar & Associates, Inc. (“RJB”) for CEI services on the Safe Routes to School Miami Lakeway North/South project. The final negotiated Work Order proposal price of $71,056.40 includes construction administration, LAP compliance support and geotechnical field/lab testing for this project.

The original LAP agreement for this project provided $30,000 for CEI services. The Town requested an additional $49,154, for a total of $79,154, from the FDOT, which included $8,097 for post-design services from the engineer of record, $71,056.40 for the Work Order proposal. FDOT approved the request and sent the Town a supplemental LAP agreement with the new amount of $79,154 for execution. The contingency amount of $8,943.60 will be funded from the Special Revenue Fund, People's Transportation Plan (PTP 80%).

The Safe Routes to School Project design is complete and the construction contract was awarded at the April 2018 Council meeting. Construction of this project is expected to take approximately nine (9) months. Funds are budgeted for this project in the Capital Fund. The additional grant revenue will be recognized at year end prior to the expenditure of these funds.