The project location is between NW 67th Avenue, along the east side of Miami Lakeway South thru Miami Lakes Drive and continue on Miami Lakeway North to NW 64th Avenue.
The project scope includes, but is not limited to, removal of concrete sidewalk and asphalt path, construction of concrete and asphalt shared use paths, excavation, embankment, regulatory signing and pavement markings, and modification of traffic signal equipment as required in the project plans, furnishing, installing, constructing, delivery, of a complete project with the required maintenance of traffic devices, and quality assurance testing as applicable to the project.
In 2014, the Town was awarded a grant from the Florida Department of Transportation (“FDOT”) through the Local Agency Program in the amount of $200,000 with a Town match of $121,000 for a greenway trail along the east side of Miami Lakeway North/South between Miami Lakes K-8 and Miami Lakes Middle Schools. FDOT awarded an additional $18,073 in 2017 for the design of the project and the performance of a bat survey, which was completed. The design included a meandering trail for bicyclists and pedestrians with high emphasis crosswalks and bollards to provide additional caution and limit access to motorized vehicles.
The Town issued Invitation to Bid (“ITB”) 2018-08 for the Safe Routes to School Construction on November 15, 2017. The ITB was advertised in the Miami Daily Business Review, and posted to DemandStar, Public Purchase, and the bulletin board in the Government Center Lobby.
To qualify for award, prospective Bidders were required to:
1. Possess a current certified license from the State of Florida as a General Contractor, or a Certificate of Competency from the Miami-Dade County's Construction Trades Qualifying Board as either a General Engineering Contractor or a Specialty Engineering Contractor;
2. Have completed a minimum of three (3) projects of similar size, scope and complexity in the last five (5) years, where the value of each project exceeds $450,000; and
3. Be capable of self-performing forty percent (40%) of the primary physical construction Work.
On the date of the bid opening, December 22, 2017, the Town received three (3) bids from the following Bidders:
1. F.H. Paschen, S.N. Nielsen and Associates, LLC (“F.H. Paschen”) - $744,136.04
2. Star Paving, Corp (“Star Paving”) - $563,983.12
3. A.U.M. Construction, Inc. (“A.U.M.”) – $999,248.25
Procurement performed a due diligence review of the bids for responsiveness and found that the review of Star Paving's bid did not reveal any material defects in the bid, nor in Star Paving's qualifications. Star Paving has been in business for 34 years, is licensed to do the work, and provided references for three (3) similar projects completed in the last five (5) years. According to their bid, Star Paving will be performing 89% of the work with its own forces. Procurement did not find any issues with Star Paving's licenses or litigation history.
Based on the above, Star Paving, Corp is the lowest responsive and responsible bidder and their bid prices are fair and reasonable. Thus, the Town requested additional funds of $213,184 to accommodate the actual bid. The FDOT has agreed to award additional funds in the amount requested and has sent the Town a Supplemental Agreement for execution and as part of the LAP agreement, they have reviewed and authorized the award of the construction project.
As such, it is recommended that the Town Council authorize the Town Manager to execute a contract with Star Paving, Corp. in an amount not to exceed $620,400.