The Town has decided to revisit the contract for litter/debris pick-up and disposal services to increase our current level of service, while increasing contractor accountability and efficiency. Our current contract lacks robust mechanisms to evaluate contractor performance to ensure a high-level of quality and cleanliness is delivered to our residents.

The Town is currently revising the contract to be more in line with other performance-based contracts such as the Grounds Maintenance Contract and the Tree Trimming Contract, which require weekly reports, adherence to performance standards, and regularly conducted inspections. The expectation is that with more robust accountability provisions, our level of service will increase without a significant cost increase to the Town. However, to properly revise the contract, Town staff is requesting additional time to draft a contract and solicitation document that will meet the Town's needs. Our current contractor, SFM Services, Inc. has agreed to an extension while the Town prepares another solicitation.

For the reasons stated above, it is recommended that the Town Council authorize a waiver of the competitive solicitation process under Section 5(d) of Ordinance 12-142, and authorize the Town Manager to extend Contract 2012-29 for Litter/Debris Pick-up & Removal Services for up to an additional six (6) months while the Town prepares another solicitation for these services.