Budget revisions are periodically required throughout the fiscal year to adjust line item amounts. The FY 2016-17 Budget adopted by Ordinance No. 2016-197 allows for the Town Manager to administratively transfer amounts not exceeding $700 per month from any unencumbered line item of allocation of funds to another line item classification within the same department, provided that the Town Manager reports such transfers at the next regular Town Council meeting. This proposed revision exceeds the Town Manager's authorization and is therefore being presented to Council for approval. The total Budget as amended remains unchanged at $35,413,282 for all Funds.

GENERAL FUND

• Litigation Fees - $215,000 – Settlement Agreement in the matter of Town of Miami Lakes vs. Preferred Insurance Trust was approved at the Town Council meeting on 7/25/2017. Per the principal terms of the Agreement, the insurance carrier will pay $500,000 to the Town, of which 40% will be paid to Trujillo Vargas, the law firm representing the Town. In addition, the insurance carrier will pay 30% of all costs incurred by the Town after May 1, 2017 not to exceed $200,000. This budget revision transfers $215,000 from the Litigation Reserve account to pay Trujillo Vargas its share of 40% for legal fees estimated through the end of the fiscal year. This reduces the Litigation Reserves to $190,000.

• Tree Trimming - $40,000 – The FY 2016-17 Amended Budget provides funds for the trimming of approximately 5,700 trees in the Town on a three-year cycle. Due to the increase in emergency service calls for tree trimming services, i.e. loose and hazardous branches, and the trimming of areas that were not completed from the prior year due to inclement weather or other unforeseen delays, additional funds are needed to cover these work orders and complete the maintenance cycle through the end of the fiscal year. Funds will be transferred from rights-of-way grounds maintenance where the contract was renewed earlier this year at a cost lower than budgeted.

• Professional IT Services - $12,000 - During FY 2016-17 the Town requested additional technical services from our IT vendor Gomez Technology pursuant to the additional services clause of its Agreement with the Town. The services requested include staffing unanticipated public meetings that required audio/visual (A/V) technical support, and to increase our Wi-Fi coverage in Town parks as part of our Park Wi-Fi Expansion project as described below.
- Provide additional audio/visual coverage beyond regular monthly Town Council Meetings and Planning and Zoning Board Meetings to include: Candidate Debate Forums; State of the Town Address; Press Conferences; Swearing in Ceremonies; Special Call Meetings; Committee Workshops; Business Workshops; Town Hall Meetings; Strategic Business Planning Meetings; Budget Workshops; Project Information Sessions; and miscellaneous audio/visual coverage requests in fiscal year 2016-2017 ($6,000)
- Installation, configuration, and local testing of four (4) Meraki Wireless Access Points at the Miami Lakes Optimist Clubhouse, including cable drops ($1,500).
- Installation, configuration and load testing of fifteen (15) Meraki Wireless Access Points at the following Miami Lakes Parks: six (6) access points at Optimist Park; six (6) access points at Royal Oaks Park; and three (3) access points at Miami Lakes West Park. Service including cable drops ($4,500).
Expense for Optimist Clubhouse will be charged to the project ($1,500), and funds will be transferred from surplus in IT Department Rentals and Leases account for leasing a co-location for an off-site backup solution ($3,000), Town Clerk's agenda management account ($3,000) and Royal Oaks Park grounds repair and maintenance ($4,500).

SPECIAL REVENUE FUNDS

Building Department Fund

• Credit Card Fees - $47,000 – The permitting, inspection and Building Code enforcement activity in the Building Department has significantly increased due to the Town's new developments. As a result, there is a higher volume of credit card payments accepted on our website and at the counter. These transactions incur a payment fee of approximately 2% of revenues which is absorbed by the Town's Building Department in order to provide a higher customer service standard. Funds will be transferred from the Building Fund contingency account to cover the cost of credit card fees through the end of the fiscal year.

People's Transportation Plan – (PTP 80%)

• Light Pole Replacement - $16,120 - Funds are transferred from PTP contingency line item to cover the replacement of 4 street light poles that were involved in car accidents along NW 67th Avenue and Miami Lakes Drive, Cow Pen Road, Fairway Drive and Bull Run Road which will be offset by insurance claim settlement.

Transit – PTP 20%

• Moover Repairs and Maintenance - $19,000 - The two Moover buses were purchased 5 years ago and operate Monday – Friday from 6 a.m. to 7 p.m. Due to their age and continuous use, the buses are experiencing an increase in mechanical issues thus needing more repairs and maintenance beyond what is typically needed. This has resulted in increased maintenance costs for parts and labor. Funds are available in the Transit contingency line item and will be transferred to Vehicle Repairs and Maintenance to cover anticipated expenses for the remainder of the fiscal year.

CAPITAL PROJECTS FUND

• Miami Lakes Optimist Clubhouse - $120,000 – The Adopted Budget did not fully fund the construction contract value as we had anticipated that savings would be realized. However, funds are now required for furniture, fixtures, additional project management and other miscellaneous expenses that were not included in the design, construction, project management and permitting costs, which will be transferred from the savings for the Marina building renovations.

• Dog Park - $38,000 - In the prior fiscal year, Council approved $200,000 for the construction of a one-acre dog park. The basic design of the dog recreation area includes a concrete pad, walking path, grading, a pavilion, benches, water fountain and irrigation. As we approach the final stages of construction, additional funds are being requested to complete the project which includes funds for water fountain lines, dry wells, rule signs, name plaque and the grand opening. This budget revision temporarily transfers funds from MLOP Storage Facility Improvements and will be replenished from Parks Impact Fees Open Space when the final budget amendment for FY2016-17 is done.