TRAKiT is a full suite of software applications that is comprised of a series of interrelated modules that are tightly linked with a GIS-centric (Geographic Information System) database to provide an easy-to-use system for creating, issuing, and tracking any type of community development activity all within a single-screen interface. The Town of Miami Lakes (“the Town”) uses this software for the creation, tracking, and issuing of permits, code violation cases, and lien letters. The Town authorized the purchase of TRAKiT in July of 2011 from CRW Systems, Inc., which has been acquired by several companies since then, but is currently owned by Central Square Technologies.
The Town hired a consultant to assist with the implementation of TRAKiT, which took approximately six (6) months to carry out. TRAKiT has had several customizable features added, such as personalized permit reports, scripts on permit expiration and lien letters, along with modified workflows. Since then, the Town staff and residents have become familiar with TRAKiT's user interface and the procedure to apply for and process permits.
The Town's Code Enforcement, Building, and Town Clerk departments have been using TRAKiT since its implementation in 2012. Recently, the Town upgraded TRAKiT to their latest version of the software, TRAKiT 9.
In addition to the eMarkup application being replaced by BlueBeam Revu, a modern design application that complies with Rule 61G15-23.003 of the Florida Administrative Code that allows architects and engineers to upload, review, sign and seal work electronically, which eliminates the need for engineers to visit the building department to manually sign plans and in turn, saves time and minimizes walk-in traffic, there are a few other additions to this Amendment:
1. The addition of five (5) user licenses will allow the Building Department to work more efficiently. Currently, Building Department staff have been struggling with users being able to access TRAKiT concurrently due to the number of licenses.
2. Fusion (Laserfiche) is a software that enables organizations to manage and store documents, videos, photos, and other content. The Laserfiche plugin-enhanced functionality will allow single storage point for records and bi-directional transmission of data between TRAKiT and Laserfiche. Currently, this process requires data import into each system individually.
For the reasons stated above, it is recommended that the Town Council authorize a waiver of the competitive solicitation process under Section 5(d) of Ordinance 17-203 and authorize the Town Manager to execute Amendment 1 of the Agreement and any future agreements as needed in an amount not to exceed budgeted funds.