Budget amendments and revisions are periodically required throughout the fiscal year to adjust line item amounts. The FY 2018-19 Budget adopted by Ordinance No. 18-230 and amended by Ordinance No 19-237 allows for the Town Manager to administratively transfer amounts not exceeding $700 per month from any unencumbered line item of allocation of funds to another line item classification within the same department, provided that the Town Manager reports such transfers at the next regular Town Council meeting. This proposed amendment exceeds the Town Manager's authorization and is therefore being presented to Council for approval.

CARRYFORWARD FUND BALANCE ADJUSTMENTS

General Fund

In accordance with the audited financials as reported in the FY 2017-18 Comprehensive Annual Financial Report (CAFR) for the Town, the unrestricted General Fund Balance at the beginning of FY 2018-19 is $5,048,869. Funds for the disallowance of Hurricane Irma expenses are earmarked at $836,000 leaving an unassigned General Fund Balance of $4,212,869.

At the adoption of the FY 2018-19 Budget, Council approved to carry forward $506,000 from prior year estimated surplus for litigation/settlement reserve ($400,000), and for operational activity that commenced but were not completed in the prior year ($106,000). At the Council Meeting held on February 5, 2019, Council again approved to carry forward $769,000 for one-time capital improvement expenditures. This includes MLOP Master Plan ($316,670), Optimist Clubhouse storage facility renovation ($150,000), West Lake Reforestation ($70,000), Picnic Park West playground renovation ($75,000), software and IT infrastructure upgrade ($53,500), vacation & sick leave payout ($38,000) and other miscellaneous items ($65,830).

The above carry forward transactions totaling $1,275,000 further reduces the General Fund Balance to $2,937,869. It should be noted that of the total amount, 15% of the Adopted General Fund Budget or $2,657,730 is required as a minimum reserve.

Special Revenue Fund

Transportation Gas Tax: The FY2018-19 Adopted Budget assumed a carry-forward fund balance of $111,940 in the Transportation Gas Tax Fund. This amendment proposes to adjust the carryforward fund balance to $173,699 as reported in the CAFR, thus increasing the Contingency line item by $61,759.

In addition, the budget amendment proposes to transfer $65,100 from the Fund's contingency to Sidewalk Replacement line item as staff has identified areas throughout the Town that are in immediate need of sidewalk grinding and replacement, and $4,900 for the pressure cleaning of the underpass at 154^th Street and the Palmetto.

Transit - People's Transportation Plan (PTP 20%): The FY2018-19 Amended Budget assumed a carry-forward fund balance of $180,456 in the Transit (PTP 20%) Fund. This amendment proposes to adjust the carryforward fund balance to $220,146 as reported in the CAFR, thus increasing the Contingency line item by $39,690.

People's Transportation Plan (PTP 80%): The FY2018-19 Amended Budget assumed a carry-forward fund balance of $134,422 in the PTP 80% Fund. This amendment proposes to adjust the carryforward fund balance to $215,282 as reported in the CAFR, thus increasing the Contingency line item by $80,860.

GRANT AWARDS

The Town has applied for and recently awarded grant funds for the projects/programs listed below. This amendment recognizes the grants totaling $8,079 in the General Fund to offset School Resource Officer overtime expense, and $37,423 in the Capital Projects Fund to supplement the West Lakes Reforestation Phase 3 Project for a total project cost of $100,000.

• School Resource Officer Overtime Program Justice Assistance Grant – Countywide (JAGC) for Miami Lakes K-8 Center - $3,873

• School Resource Officer Overtime Program Justice Assistance Grant – Direct (JAGD) for Bob Graham Education Center - $4,206

• Neat Streets Miami Tree Matching Grant - $37,422.55

DONATIONS

During the year, donations are received from individuals and the business community for the Committees to fund specific events and enhance certain activities and programs. This budget amendment increases the General Fund by recognizing the donations received and appropriates said funds for expenditure. Donations totaling $20,500 were received from sponsors for the following: Elderly Affairs Committee events including Health Fair ($5,872), Senior Social ($1,718), Domino Tournament ($3,010) and Senior Field Trips ($750); the Youth Activity Task Force events including Movies in the Park ($1,898) and Spring Fling ($4,762), Public Safety Committee Annual Breakfast ($500); the Cultural Affairs Committee MLK Breakfast ($500) Concert ($125) and Concert on the Fairway ($1,015); and the Economic Development Committee Science Event ($350).

INTER/INTRAFUND TRANSFERS

NW 60^th Avenue/Pedestrian Improvements - $165,420 – At the April 9, 2019 meeting Town Council approved authorization for the Town Manager to execute a contract with Florida Engineering and Development, in an amount not to exceed $1,166,535 (bid amount $1,060,486.26 and 10% contingency $106,048.74) for the construction of bicycle lanes, sidewalks, crosswalks and ADA compliant intersections with curb ramps at Business Park East which covers the area along NW 60th Avenue from NW 139th Street to Miami Lakes Drive (“Business Park East”).

This is a grant funded project by the Florida Department of Transportation's Transportation Alternative Program (“FDOT TAP”) for $1,000,000 with a Town match of $200,000. The total cost of the project is estimated at $1,565,400 which includes design ($235,000), construction administration ($70,000), CIP management ($50,000), BAT survey, market analysis and assessment ($43,866) and the construction cost ($1,166,535) as mentioned above.

To fully fund the project to include the 10% contingency as well as construction administration cost, a total of $165,420 is needed. This budget amendment proposes to transfer $100,000 from the Transportation Gas Tax Fund and $65,420 from the PTP 80% Fund to the NW 60^th Avenue Project line item in the Capital Projects Fund.

Street Light Study - $17,000 - Staff is requesting to appropriate funds for a street light study. This project will consist of an audit of street lighting within the Town for the purpose of updating the 2012 Roadway Lighting Systems Lighting Report. The update is required following the LED fixture conversion project by the Town. Funds will be transferred from the Street Lighting Repair and Maintenance line item to the Transportation Studies line item within the PTP 80% Fund.

NW 67^th Avenue Widening Project Credit Increase - $57,335 - At the January 15^th, 2019 Council Meeting, the Town Council approved authorization for the Town Manager to execute a contract with Southeastern Engineering Contractors, Inc. for the widening of the intersection at NW 67^th and NW 167^th Street in an amount not to exceed $602,000 (bid amount $547,268.59 and approximately 10% contingency $54,731.41). This project is funded through the contribution-in-lieu of fee funding agreement with Miami Dade County and the Graham Companies.

At the time the contract was awarded, Town staff was in contact with Miami Dade County to increase the contribution-in- lieu of fee credit from $489,933.90 that was originally approved to $547,268.59, the cost of the construction award. The Town was successful in securing this credit increase of $57,334.69. This amendment therefore proposes to amend the FY 2018-19 Budget to reflect the credit increase. The project is expected to commence late May 2019.