On June 28, 2016 the Town of Miami Lakes (“Town”) issued RFP No. 2016-36 Property, Casualty and Liability Insurance Program to procure proposals from qualified firms to provide a complete cost effective property, casualty and liability insurance policy for the Town. The successful proposer is to manage all of the Town's insurance needs to provide claims management as part of the policy, and to recommend services that will best meet the needs of the Town in terms of cost, level of protection and long term feasibility.
The RFP was advertised in the Miami Daily Business Review, posted on the Town website and DemandStar (439 suppliers were notified under 16 commodities) and noticed in the Town Hall lobby. The Town received one (1) proposal response from Brown & Brown of Florida, Inc.
An Evaluation Committee (the “Committee”) comprised of the following individuals met on August 3, 2016 to evaluate the responsive proposal:
1.Eddie Beecher, Risk Manager, City of Pompano Beach, Insurance Manager
2.Ismael Diaz, MBA, Finance Director, Town of Miami Lakes (Committee Chair)
3.Bernard McGriff, Resident, Town of Miami Lakes resident and prior Director of Miami-Dade County General Services Administration
The Committee evaluated Brown & Brown's technical proposal based on the criteria set forth in the solicitation to include Proposer's experience, qualifications of firm and key personnel, past performance and their approach to providing services. They received the full weight for price due to being the sole RFP respondent.
Committee members stated they were impressed by Brown and Brown's relatively low broker's fees and proposed deductibles. Additionally, the Committee said that the broker's fees were good values for the price of coverage which includes the Youth Center property and contents. The proposed policy coverage is in congruence with the Town's current coverage which includes the following: Property/Equipment Breakdown/Crime, Inland Marine equipment, General Liability, Public Officials Liability, Employment Practices Liability, Automobile Liability & Physical Damage and Workers' Compensation and Employers Liability.
There are two insurance providers proposed by Brown & Brown across the coverage areas listed above, they include Preferred Governmental Insurance Trust (PGIT) and Fidelity and Deposit Company of Maryland. In the event Brown & Brown recommends the Town change insurers, the Town Manager will present the new insurers to the Town Council for approval.
The broker is responsible for ensuring the coverage is renewed at the same standards on an annual basis and may proposed deviations from the current coverage levels. The FY 2016-17 premium quoted by Brown and Brown, inclusive of broker fees is $238,276; the contract value will be set based on the Approved Budget level. The FY17 General Fund has $244,100 budgeted for insurance services which includes an allowance for additional coverage of new equipment and facilities acquired throughout the year. The premium has decreased almost $11,000 or 4.4% when compared to the current annual policy amount.
Brown & Brown is the largest independent insurance agency organization in the State of Florida, and the incumbent agent of record administering the Town's current insurance policy. Brown & Brown has been managing the Town's property, casualty, and liability insurance for the past seven years and has provided a level of service that has more than met our expectations.