The Town of Miami Lakes (“Town”) issued RFP (“Request for Proposals”) No. 2016-33 Electrical Services –in order to procure qualified contractor(s) to provide various electrical services to the Town on a continual basis. Services are priced using fixed time and materials rates, and include, but are not limited to: street and athletic field lights maintenance, facility lighting maintenance, irrigation pump maintenance, and various wiring/installation jobs. Minimum qualifications included being a current licensed state of Florida electrical contractor and provision of similar services for at least five years. The budgeted amount for routine service in the upcoming fiscal year is $100,000.00 with funding from the Street Lighting Repairs and Maintenance- Special Revenues.

The Town issued the RFP on May 9, 2016. The solicitation was advertised in the Miami Daily Business Review, posted on the Town's Contractual Opportunities web page and Demand Star, noticed in the Town Hall lobby and emailed to state licensed electrical contractors with business addresses in the Town of Miami Lakes.

The Town received five (5) responses by the deadline. One firm, G&R Electric Corp., was deemed non-responsive due to not providing specific information in accordance with the RFP requirements. Reference and background checks were conducted for the remaining four firms; no issues arose.

The Evaluation Committee (“Committee”) comprised of the following individuals met on June 21, 2016 to evaluate the submittals and establish the ranking of the firms:

1. Elia Nunez, Director of Public Works – Committee Chair

2. Tony Lopez, Chief of Operations

3. Dario Martinez, Facilities Coordinator

The RFP responses were evaluated based on the criteria set forth in the solicitation:

1. Price – 40 Points

2. Qualifications and Experience – 30 Points

3. Resources and Availability – 15 Points

4. Client References – 15 Points

= 100 Possible Points

The Committee ranked the responses as follows:

Firm Total Points Ranking

Electrical Contracting Service, Inc. (“ECS”)289 Points 1

AUM Construction, Inc. (“AUM”) 242 Points 2

AGC Electric, Inc. (“AGC”) 234 Points 3

Universal Electric of Florida, Inc. (“Universal”) 219 Points 4

One month of historical invoices were utilized in order to arrive at a specific point allocation based on each vendor's proposed rates for the price component of the evaluation criteria. In their discussion of the proposal responses, the Committee felt that each of the firms could provide the services; however, there were factors that set apart the top ranked firms.

AGC's experience focused mostly on traffic control and signalization. Their normal hourly rates for master electrician and journeyman were also considerably higher than the other respondents and their mark-up percent went to the maximum allowed per the RFP at 10 percent. Hourly rates for bucket trucks were also at the higher end of the spectrum and they did not propose a rate for crane rental.

The Committee felt that while Universal's response followed the requested format, they did not provide an equipment listing making it difficult to assess inventory on hand. The hourly rates for master electrician and equipment are on the higher end of the spectrum and their mark-up is 10 percent. Universal also only provided three client references where five were requested.

AUM is a certified electrical contractor and general contractor. The Committee noted that the resumes provided for assigned staff demonstrated extensive history in various street light and camera system maintenance services. The group noted that the firm was a smaller company with only 6 field staff, yet the hourly rates were more competitive than the aforementioned firms and their mark-up is only 5 percent. AUM installs and maintains street lights for the Village of Key Biscayne as well as provides push-button streetlight maintenance to Miami-Dade County. AUM also has recent experience working within the Town as an existing sidewalk replacement and repair vendor for the Public Works Department.

With regard to ECS, the Committee noted the small size again with 6 field staff, yet competitive hourly rates and an 8 percent mark-up. ECS is the incumbent vendor on the Town's current electrical services contract. According to Town staff, they have historically been organized with billing and responsive to emergencies and the master electrician is often on-site to answer questions and available via phone when needed. They have worked with the Town over the past five years and their service level has been satisfactory.

Based on the above, the Committee recommends that the Town award continuing services agreements to ECS and AUM in an amount not to exceed budgeted funds per fiscal year. The initial contract term is three (3) years and the Town Manager may opt to renew the contracts for two (2) additional 12-month periods for a total possible contract length of five (5) years.