Item Coversheet
Town of Miami Lakes
Memorandum
To:Honorable Mayor and Councilmembers
From:Alex Rey, Town Manager
Subject:Temporary Renewal for the Operations of Bus and On-Demand Transportation Services, Contract No. 2015-43
Date:7/26/2016
Recommendation:
It is recommended that the Town Council authorize the Town Manager to waive the competitive bid process and execute a temporary 90-day extension through October 31, 2016 of Contract 2015-43 with MV Contract Transportation, Inc. "MV", the firm providing Circulator Bus and On-Demand Transportation Services while anew solicitation is generated and awarded. The approximate cost for the 90 days of service is $45,000 and is budgeted in the Special Revenue Fund (PTP 20%) for the Circulator and the General Fund for the On-Demand service.
Background:

The Town currently contracts with MV for the operations for our Circulator Bus and On-Demand Transportation Services. This short term 12-month contract authorized via Resolution No. 15-1299 is set to expire July 31, 2016.

The City of Hialeah currently provides storage, maintenance and fueling to the Town's fleet under an Interlocal Agreement. MV currently provides the bus operations component to Hialeah's fleet and the Town's fleet out of Hialeah's transit facility. A cooperative procurement effort between the two entities was considered, however the City of Hialeah has chosen to build upon their agreement with MV which was already under a bid waiver.

Given the need to continue our bus services without interruption, we have determined that a temporary contract extension with MV under the current agreement while a new solicitation is generated and awarded provides the best option. The updated contract expiration date will be October 31, 2016.

ATTACHMENTS:
Description
Resolution - Extending Contract - MV Transportation
Contract Ammendment
Contract No 2015-43