This renewal agreement is the product of an initiative that began in late 2017, when the agreement with the Optimist Club was set to expire on January 23, 2018. Prior to exercising the renewal provision, Town staff drafted a proposed amendment to the agreement to update several provisions to comply with current park policies that have been adopted since the execution of the original agreement and for consistency with other similar Town athletic program provider agreements. The Optimist Club requested, and the Town granted, an extension to the agreement while the Town and the Optimist Club finalized the terms of the renewal.

On December 4, 2018, Town staff sought direction from the Town Council for three items pending resolution with the Optimist Club: (1) Annual Fee Requirement; (2) CPR requirements and (3) third-party transactions. The Town Council directed staff to schedule for select Councilmembers to attend the clubs upcoming board meeting to discuss these items. In a subsequent publicly noticed Optimist Club board meeting held on December 6^th, 2018 with Town staff and Councilmembers Rodriguez, Ruano and Collazo, the Optimist Club agreed to accept the termswith respect to these items with some verbiage adjustments.

On January 25, 2019, a revised renewal agreement based on the understanding established at the December 6, 2018 Optimist Club boardmeeting was sent to the Optimist Club for review. After a few minor edits, the final version of this renewal agreement was drafted on February 20, 2019.

The proposed renewal agreement includes the following revisions to the Town's Contract 2014-91 with the Optimist Club of Miami Lakes and the red line version of the agreement with the proposed changes is attached herein:

· Addition of Resident/Non- Resident Fee Structure; Residents as defined in the agreement will have a two week “early registration” period for a 10% discount

· Clause that the contribution made to the Town would be reevaluated once park redesign construction is complete

· Target Marketing Plan for residents required

· Minimum requirement of 50% Resident participation in recreational programs and 25% in travel programs

· Update Website on a regular basis requirement

· Community Service Contribution- 1 hour per participant

· Provide access and direction to vital information to all parents, coaches and participants through website

· Minimum of 2 public meetings for elections and membership

· Financial information to be provided to include 501c Status and, Federal Tax Returns and Licensee's current individual operating budget for each program offered through this agreement.

· Provide on field training for coaches

· Annual Report to Town of program activities and accomplishments

· Notification of changes and point of contact for contract matters

· Representative on site at all times requirement

· Privacy policy on registration forms

· Prohibition on registration with third party transactions

· EKG/CPR Policy requirements

· Concession operations standards

Based on the above, it is recommended that the Town Council authorize the Town Manager to execute the renewal agreement to the Town's agreement with the Optimist Club. The Optimist Club of Miami Lakes has provided these services to the Town since its incorporation and to the Miami Lakes community for over fifty (50) years.