Royal Oaks Park (“Park”) is a public community park that is open from 7:00 AM – 10:00 PM, 365 days a year, weekends and holidays and is heavily used year-round. Lighting levels on the athletic field of the Park currently do not meet Illuminating Engineering Society of North America's (“IESNA”) recommendations of thirty (30) foot-candles. Fields 3 and 4 are currently providing lighting by six (6) concrete poles that hold a total of 80 high-intensity discharge (“HID”) fixtures, which decline in lumen output over time. Light pollution is a concern due to the proximity of residential homes close to the Park. Retrofitting the existing HID fixtures with light emitting diode (“LED”) fixtures will reduce overspill and glare, and in turn, will present a quality of life increase for the residents surrounding the Park.

The Town issued Invitation to Bid (“ITB”) 2019-29 for the Royal Oaks Athletic Field LED Retrofit Lighting project on May 20, 2019. The ITB was posted to DemandStar, Public Purchase, and posted in the Government Center Lobby.

To qualify for award, prospective Bidders were required to:

1. Possess a minimum of three (3) years of experience performing athletic field lighting retrofitting projects;

2. Must have completed at least three (3) athletic field lighting retrofitting projects of similar scope and value performed within the last three (3) years; and

3. Possess a valid Electrical Contractor's license issued by the Florida Department of Business and Professional Regulation at least three (3) years prior to the issuance of this ITB.

On the date of the bid opening, June 17, 2019, we received three (3) bids from the following Bidders:

1. Electrical Contracting Service, Inc. (“ECS”) - $180,930

2. G&R Electric Corp (“G&R”) - $380,400

3. Techline Sports Lighting (“Techline”) - $232,435

Procurement performed a due diligence review of the bids for responsiveness and found that ECS met all the minimum requirements within the solicitation. ECS's submittal was complete and included all the necessary supporting documentation. Furthermore, the submittal met the minimum qualifications and Procurement did not find any significant issues had come up in their past performance that would indicate ECS was incapable of performing the Work.

ECS has been in business for 34 years, possesses a valid Electrical Contractor's license, and have completed at least three (3) athletic field retrofit lighting projects of similar scope and value performed within the last three (3) years. ECS currently holds an as-needed contract with the Town for Miscellaneous Electrical Services. The Town recently exercised the option to renew this contract with ECS for another year because of their satisfactory performance.

Based on Procurement's review of the bid submittals, we have determined that Electrical Contracting Services, Inc. is the lowest responsive and responsible bidder and their bid prices are fair and reasonable. As such, it is recommended that the Town Council authorize the Town Manager to execute a contract in an amount not to exceed $180,930 with Electrical Contracting Services, Inc.