The Windmill Gate Road Improvement Project is aimed at increasing mobility and alleviating traffic on Windmill Gate Road from NW 67th Ave and Fox Den Court. The work includes road widening, asphalt overlay, curb, signage and pavement markings, and other roadway improvements as shown on the construction drawings.

The Town issued Invitation to Bid (“ITB”) 2018-38 for the Windmill Gate Road Improvement Project on August 17, 2018. The ITB was posted to DemandStar, Miami Daily Business Review, and Public Purchase, and the and posted in the Government Center Lobby. To qualify for award, prospective Bidders were required to:
1. Possess a current General Contractor license issued by the State of Florida or a Miami-Dade County Certificate of Competency as a General Engineering Contractor;
2. Possess a minimum of five (5) years of experience under its current business name in construction of roadway/horizontal projects involving public right-of-way arms;
3. Provide at least three (3) verifiable client references for successful completion of projects within the last five (5) years with a similar scope and value in which the bidder served as the primary contractor and self-performed at least thirty percent (30%) of the physical labor construction work; and
4. All these projects must have been performed for local government, County, and/or State agency.

On the date of the bid opening, September 17, 2018, we received two (2) Bids from the following Bidders:
1. Metro Express, Inc. (“Metro”) - $105,452.48
2. Williams Paving, Co., Inc. (“Williams”) - $110,349.94

Procurement reviewed the bids for responsiveness and found that Metro, the lowest bidder, submitted a responsive bid. Procurement's due diligence review did not reveal any material defects in the bid, nor in Metro's qualifications. Metro has been in business for 21 years, is licensed to do the work, and provided three positive references for projects completed for other local government agencies. Procurement did not find any issues that would indicate that Metro was incapable of performing the work.

Metro has a long-standing history with the Town and is currently under contract to provide miscellaneous roadway and drainage repair services. Metro also recently completed the Town's NW 82nd Avenue and Oak Lane Reconfiguration and Hutchinson Road & Drainage Improvements projects. The Town has not had any performance issues with Metro on either of those contracts.

Based on Procurement's review of the bid submittals, we have determined that Metro Express, Inc. is the lowest responsive and responsible bidder and their bid prices are fair and reasonable. As such, it is recommended that the Town Council authorize the Town Manager to execute a contract in the amount of $116,000 to Metro Express, Inc.