Budget revisions are periodically required throughout the fiscal year to adjust line item amounts as needed. The FY 2017-18 Budget adopted by Ordinance No. 2017-213, amended by Ordinance 2018-222 and subsequently amended by Resolution 18-1527 allows for the Town Manager to administratively transfer amounts not exceeding $700 per month from any un-encumbered line item allocation of funds to another line item classification, provided the Town Manager report such transfers at the next regular Town Council meeting. This proposed revision exceeds the Town Manager's authorization and is therefore being presented to Council for approval. The total Budget as amended remains unchanged for all Funds.

GENERAL FUND

• Professional Services – Moody Credit Rating Review - $10,000. Pursuant toProfessional Services Agreement for Financial Advising Services 2018-21, a consultant was contracted to assist the Town with Moody's credit rating review process on the Special Obligation Revenue Bonds, Series 2010, as well as a public issuer rating on the general obligation unlimited tax debt. Service included survey of the Town's financial conditions and scenario analysis, historical results compared to baseline trends, as well as preparing the reports required by the rating agency at a cost of $10,000. On May 15, 2018, Moody's Investor Service upgraded the Town's bond rating from ‘Aa3' to ‘Aa2'. In addition, the Financial Analyst was contracted to conduct an analysis to assess opportunities to refinance the Town's 2010 Series Bond per a Town Council directive. The cost of this analysis was approximately $2,500 which was paid from the Electric Utility Fund. This budget revision proposes to transfer funds from salary savings of the recently vacated Deputy Town Manager's position to Professional Services to cover this expense.

• Education and Training - $10,000 – As part of the Town's Employee Retention Plan implemented in FY 2017, elements of the plan which include staff training and professional development, the budget provides $10,000 for training and registration to conferences, and another $10,000 for travel, hotel accommodation and per diem for all employees of the General Fund.
  This budget revision requests appropriation for a two-day ArcGIS training session which includes instructor travel expenses, course materials and classroom setup support for up to 15 employees. Geographic Information System (GIS) is a framework for gathering, managing, and analyzing many types of data. It is a power tool that integrates and organizes layers of information using geographic data. It will allow us to visualize, question, analyze and interpret data to understand relationships, patterns, and trends. Specifically, it will assist in creating inventory maps with Town's infrastructure and resources, economic planning and development, grant application, emergency resources deployment, crime data analysis, strategic planning, provide more accurate information to Council and residents, to name a few. In essence, the benefits of this tool are limitless.
  
  The cost to the General Fund for the GIS training is $7,800. An additional $2,200 is needed to cover training expenses for the remainder of the fiscal year, for a total of $10,000. Funds have been identified in IT Voice Support line item for the transfer.

• Royal Oaks Park Facility - $45,000 – The Robert Alonzo Community Center at Royal Oaks Park (ROP) is an older building and in need of extensive repairs. This fiscal year we have had emergency repairs to the air condition unit, sprinkler system and fire hydrant beyond the normal maintenance, and has therefore exceeded the budget allocation by $10,000 for the maintenance of the facility. Additionally, the air condition unit was recently deemed irreparable, and a replacement unit is required in the amount of $35,000. This revision proposes to transfer funds from ROP Grounds Maintenance line item ($10,000) for the facility maintenance, and from Miami Lakes Optimist Park (MLOP) Grounds Contract ($35,000) for the replacement air condition unit. Funds are available in MLOP budget due to savings from grounds contract renewal.

• On Demand Transportation Service - $114,750 - On May 2017, the Citizens' Independent Transportation Trust (CITT) recommended an amendment to the Miami-Dade County Ordinance 02-116 that governs the expenditure of surtax funds, allowing for limited on-demand service for seniors and mobility impaired persons, and for the last mile of a transit trip. One year later, on May 1, 2018, the Board of County Commissioners amended Section 29-124 of the Miami-Dade County Code, by a two-thirds vote of the commission membership, authorizing the use of transportation system surtax funds for on-demand transportation services, implementable six (6) months from the BCC approved date.
  
  In anticipation of the approval of the use of surtax funds for on-demand bus service, the FY 2017-18 Budget included an allocation in the Special Revenue Fund - People's Transportation Plan (PTP 80%) at $79,500 for the Town's on-demand bus service. Unfortunately, with the implementable/effective date of November 2019, expenses are now required to be reclassified back to the General Fund. As such, this budget revision appropriates funds in the General Fund for the on-demand transit service totaling $114,750. This includes $28,000 for service, repair, maintenance and storage of the bus with the previous vendors, and approximately $86,750 (offset by sponsorships) with new service vendor, BeeFree, LLC.
  
  Funds will be taken from the Tree Trimming line item where partial service has been suspended until we can ascertain the cost of removing the hangers due to Hurricane Irma, that will not be funded by FEMA. Tree trimming service contract is based on a three-year cycle and includes aesthetic pruning along the major corridors. Full service is expected to be reinstated in FY 2019.

• Budget Reclassification - The FY 2017-18 Budget includes $45,000 to upgrade the Town's IT infrastructure per the IT Replacement Plan. This revision reclassifies $12,450 of the budget from the Machinery and Equipment account classification to Software classification per the Uniform Accounting System Chart of Account, to accurately reflect the purchase of a disaster and data recovery system software.

CAPITAL PROJECTS FUND

Funds in the total amount of $27,500 are proposed to be transferred from the CapitalProjects Fund – Stormwater Improvements contingency line item to cover thefollowing expenses:

• West Lakes Phase 3 Roadway and Drainage Improvement - $21,500 – The Stormwater Master Plan identified West Lakes as a priority for stormwater improvements, to be completed in three phases. The project consists of a complete drainage system retrofit and installation of drainage pipes and exfiltration trenches (French Drains), outfall connections, new structures and inlets to increase capacity, asphalt resurfacing, pavement markings and site restoration. Phases 1 and 2, located along NW 89th Avenue were completed in FY 2014 and FY 2016 respectively, and the Town was awarded State Legislative funding in the amount of $500,000 with a Town match of $500,000 to commence construction on Phase 3 in FY 2019. Phase 3 includes NW 148 Terrace, NW 149 Terrace and NW 148 Street.
  
  As the design work for the project was completed five years ago in 2014, funds are required to update the plans for re-submittal to the Department of Regulatory and Economic Resources, update the construction cost estimate, as well as provide interagency and permitting coordination between the Town and Miami-Dade County ($21,500). Project cost is estimated at $1.95M.

• Royal Oaks Roadway and Drainage Improvement - $6,000 – This community, located in the northwestern portion of the Town continues to be adversely impacted by flooding events, resulting in inadequate drainage, flooding, unsafe transportation conditions and environmental public harm. The Town was awarded Legislative funding in the amount of $500,000 with a Town match of $500,000 to commence construction of Royal Oaks Drainage Improvement project, which was addressed as a priority project in the Stormwater Master Plan. Design work was completed in 2014, and construction will commence in FY 2019, however, funds are required this year to update the previously approved construction plans and provide updated construction cost estimate ($6,000). The project will improve drainage, eliminate localized flooding, increase drainage capacity, eliminate standing rain and improve stormwater runoff.

INSURANCE PREMIUM DISTRIBUTION

• The total insurance premium expense for FY 2018 is estimated at $289,464. This includes property ($75,586), general liability ($68,529), public officials ($85,304), workers compensation ($21,757), automobile ($14,875), and other ($23,413). Expenses have been distributed to the various funds based on property and number of employees as follows: General Fund $209,805, Building Department Fund $42,875, Transit $26,584, and Stormwater Utility $10,200.
  
  The Adopted Budget, however, provides allocation only in the General Fund and Special Revenue Fund – Transit. This budget revision appropriates funds in the Building Department ($42,875) and Stormwater Utility Fund ($10,200), and transfers funds from their respective Contingency line item to cover this expense.