The Lake Sarah Roadway and Drainage Improvements Project aligns with the Town's Stormwater Master Plan and includes drainage improvements. The Project is located between Miami Lakeway South, Palmetto Expressway, and NW 67thAvenue. The Project includes Big Cypress Drive, Twin Sable Drive, Bamboo Street, Bamboo Court, Cypress Court, Alamanda Avenue, Silver Oaks Drive, Sea Grape Terrace and White Oak Drive in the southeast residential area of the Town.
In February of 2016, the Town received a legislative appropriation in the amount of $300,000, administered by the FDEP Division of Water Restoration Assistance to go toward this Project. The Town also received a grant in the amount of $125,000 from the South Florida Water Management District Cooperative Funding Program. Other funding opportunities are still pending, but include a proposal sent in March 2017 for $328,600 from the Florida Department of Environmental Protection 2018 Nonpoint Source Management Program 319(h) Grant.
On June 2, 2017, the Town Council authorize the Town Manager to enter into an agreement with Acosta Tractors, Inc. in an amount not to exceed $2,000,000, which included a contingency of $185,000 or approximately 10%.
Acosta Tractors started construction on August 2017 and since then they have completed 60% of drainage work of pipe installation and 40% of the project. In that process, unforeseen conditions had to be addressed, which were funded from the contingency reserve, including:
- Reconstruction of 18 aprons due to poor conditions ($19,878.24),
- Existing road conditions that were worse than expected, including poor base and non-existent road slope in certain areas- that needed to be remedied.We have spent $69,664.47 to date and we expect to expend another $50,000 for the remaining of the project for a total of $119, 665.
- Utility located in locations that were in conflict with the installation of the drainage equipment, we have spent $31,794.47 to date and expect to spend another $39,000 for the remaining of the project for a total of $70,794.47.
These projected changes, together with the already incurred change orders, would amount to $210,145.27, (210,337.24) or an additional $25,145.27 (25,337.24) beyond the current contingency reserve.
In addition, the contractor, the engineer of record and the Town are still working to resolve pending utility conflicts in Twin Sabal Dr., and Sabal Dr.In order to have enough set aside to resolve these pending utility conflicts and any other unforeseen conditions that may arise while constructing paver crosswalk and paving the remainder of the project, we are requesting a total of $75,000 of additional contingency reserve to be funded from the operating contingency of the Capital Projects Fund – Stormwater Improvements.Any monies of the contingency that is not spent in the project would revert back to the Capital Projects Fund – Stormwater Improvements.