The Town Manager was authorized in Resolution No. 08-633 to apply for and execute agreements on behalf of the Town for the Florida Department of Transportation ("FDOT") Safe Routes to School Grant Program to assist in funding the development of the Safe Routes To School Miami Lakes Elementary School project.
Additionally, the Town Manager was authorized via Resolution No. 14-1181 to accept the award of funds from the FDOT, to execute a Local Agency Program (LAP) Agreement between the Town of Miami Lakes and FDOT, to expend matching funds, and to take all steps necessary to satisfy the requirements of the Safe Routes to School Grant Program.
Originally, the executed LAP Agreement was based on a Construction estimate of $350,800 and a Construction Engineering and Inspection ("CEI") estimate of $30,000. After properly bidding the construction portion of the project, Star Paving, Corp. emerged as the lowest responsive bidder at $563,984. Consequently, the Town requested additional funds from FDOT in the amount of $213,184 to accommodate the actual bid. FDOT has agreed to award additional funds for the amount requested, and has sent the Town a Supplemental Agreement for execution.
The Town is in the process of negotiating a work order for the CEI component of the Project, however, it is anticipated the Town will seek additional funding for CEI if the cost is over the original estimate of $30,000. Once the work order is finalized, the Town will request additional funds from the FDOT to cover any shortfalls, which will require the execution of another supplemental agreement. Therefore, it is also recommended that the Town Council authorize the Town Manager to execute subsequent supplemental agreements with the FDOT that award additional funding in connection with this Project.
Based on the above, it is recommended that the Town Council approve the proposed Resolution accepting the supplemental award of funds from the FDOT, authorize the Town Manager to execute the Supplemental Agreement between the Town of Miami Lakes and the FDOT for the Safe Routes To School Miami Lakes Elementary School project and to accept any future supplemental awards of funds, including executing additional LAP and supplemental agreements with the FDOT, in connection with this Project.