| | | | | | | | |  | Town of Miami Lakes
Memorandum | |
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| | | | | | | | | To: | Honorable Mayor and Councilmembers
| | From: | Edward Pidermann, Town Manager
| | Subject: | Award of a Contract for Project Title ITB No. 2019-12 Street Sweeping Services
| | Date: | 5/14/2019
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| | | | | | | | | Recommendation: | It is recommended that the Town Council authorize the Town Manager contracts to USA Sweeping, Inc. d.b.a. Facilities Pro Sweep (“USA Sweeping”), the lowest responsive and responsible bidder, to act as the primary contractor, and SFM Services, Inc. (“SFM”), the second lowest responsive bidder, to act as the secondary contractor in the event USA Sweeping is non-responsive or otherwise unable to perform for ITB 2019-12, Street Sweeping Services in amounts not to exceed budgeted funds for these services.
The contract will be for a three (3) year period with two (2) one-year options to renew. This fiscal year, $32,000 has been budgeted for these services in the Stormwater Utility Fund. |
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| | | | | | | | | Background: | The Town requires comprehensive street sweeping services conducted in a manner that will present and maintain a clean appearance throughout all Town controlled roads, which must be cleaned on a bi-weekly basis. The work shall also include curb and/or gutter or swale roads, and the entire cross section of roads, including turn lanes. Sweeping shall consist of the collection and removal of paper, leaves, and other visible debris that collects in the gutter, the road, or along the curb.
The Town issued Invitation to Bid (“ITB”) 2019-12 for Street Sweeping Services on March 7, 2019. The ITB was posted to DemandStar, Public Purchase, and posted in the Government Center Lobby.
To qualify for award, prospective Bidders were required to:
- Have been in business providing street sweeping services for a minimum of five (5) years prior to the bid deadline;
- Demonstrate through client reference letters the successfully completion of at least three (3) street sweeping contracts of similar size, scope and complexity with other public entities within the last five (5) years; and
- Own or rent an industrial and municipal sized sweeper with the capacity to collect and transport debris in accordance with Section D1(2) of the ITB.
On the date of the bid opening, March 28, 2019, we received six (6) bids/proposals from the following Bidders/Proposers:
- USA Sweeping, Inc. dba Facilities Pro Sweep - $138,896.40
- SFM Services, Inc. - $170,400
- Compass of Miami Services, Inc. - $183,204
- U.S. Sweeping, Inc. - $186,268.56
- International Sweeping dba Facilities Pro Sweep - $229,230
- Star Cleaning USA, Inc. - $461,856
Procurement performed a due diligence review of the bids for responsiveness and found that both USA Sweeping and SFM met all the minimum requirements within the solicitation. Both submittals were complete and included all the necessary supporting documentation. Furthermore, the submittals met the minimum qualifications and Procurement did not find any significant issues had come up in their past performance that would indicate USA Sweeping or SFM was incapable of performing the Work.
USA Sweeping has been in business for 14 years, owns the appropriate sweepers to effectively perform the services, and provided three (3) client references demonstrating the successful completion of three (3) street sweeping contracts of a similar size, scope and complexity within the last five (5) years, however, due to the slight different in price, Procurement recommended awarding a contract to SFM as well to serve as a secondary contractor in the event USA Sweeping is non-responsive or unable to perform under the contract. |
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